Implementation and Reporting

Funds you receive from grants empower your organization to do the work it was founded to do. But remember that funding also comes with accountability. In most cases, you will need to submit a few reports during the grant period and at its conclusion, detailing progress made, challenges encountered and assessing whether you’ve achieved the goals you committed in your proposal.

If fundraising staff and project implementation staff are different, they will need to work together to track the project’s progress and collect the necessary information to submit reports to the funder.

Simple and clear communication

Effective communication, with both project implementation staff and funders, is important to ensure smooth processes. Implementing staff should be consulted about the commitments you are making on their behalf (e.g. “We will provide refugee legal aid to 200 refugees this year”). Both fundraising staff and project implementation staff should also regularly review grant targets to evaluate progress and make changes as necessary. If there are delays or unexpected challenges, communicate this to your funder immediately and request changes to your grant agreement if needed.

As you get more grants, it will be easier to track progress if you create processes to monitor project implementation. Asylum Access uses internal Quarterly Reports and Skype conversations between fundraising and project implementation leaders to facilitate communication within the organization. In addition, each office tracks the number of refugee clients who receive services, including specific data according to gender, country of origin, age group, type of legal services required and number of family dependents

With this section designed for emerging refugee legal aid organizations, we have omitted processes involved in fundraising for an international organization with multiple offices.